Direbrook Art Show Information & Rules
1. Artwork entered must be the artist's original work, on a science fiction, steampunk, fantasy or fan-ish theme. (Please see rule #12 regarding resale of artwork.)
2. Any work that is judged to be plagiaristic or have libelous content in regard to known persons and/or well-known characters will not be accepted.
3. Once a piece has been entered into the Art Show, it may not be withdrawn nor may the conditions of sale be altered. Also, if pieces of artwork have been sold by Direct Sale prior to the close of the Art Show, additional pieces may not be entered to replace the sold items.
4. Direbrook reserves the right to refuse any entry. The decisions of the Art Show Director are final.
5. Reproductions (prints) by the artist of his/her own work may be displayed. You may display only one copy of each print and that print may not be sold elsewhere at Direbrook (including the "Print Shop" and dealers room). Your prints of any original art that you are displaying may be placed in the Print Shop along with information on your panel about their availability.
6. Space must be reserved and all fees paid in advance. Your space is not definite until we have received your completed Reservation Form, signed and dated Release and Waiver Form, and payment.
7. Direbrook collects a 15% commission on all art show sales.
8. Display Space: Display units are 4' wide x 8' tall panels at $15 a panel, and 4' x 2½' table spaces at $15 each and 4' rounds for Mannequin spaces at $5 each. There is a maximum amount of 4 panel and/or table units per artist. Free-standing artwork may be entered subject to space availability and its display fees will depend on its size.
9. Print Shop: There is a $10.00 fee for artwork placed in the "Print Shop". There is a limit of 25 pieces per artist. Please check the box on the Reservation Form to inform us that you are bringing or sending prints (Print Shop Control Forms can be downloaded from the Art Show website). Direbrook collects 15% commission on "Print Shop" sales. It is strongly suggested that any artwork placed on the "Print Shop" table be matted and wrapped to protect it during browsing. "Print Shop" artwork is Direct Sale only.
10. Oregon law mandates that fine art prints (such as, but not limited to, engravings, etchings, woodcuts, lithographs, monoprints or serigraphs) need to have the following information attached:
Name of artist; year printed; nature of edition such as artist's proof, limited, remarqued, etc.; number of impressions (both signed and unsigned, numbered and unnumbered); and the status of the plate (still in use/destroyed).
11. All artwork (where feasible) must be labeled with title and price and artist's name and address. Titles and prices must match the information on the control sheets. This is to prevent confusion if the bid sheet becomes separated from the artwork (a not-uncommon occurrence) and for the purchaser's information. Please do not use glue dots to attach your bid sheets to your artwork!
12. Resale of works from collections will be permitted on a limited basis. Prior permission is necessary. These items can only be marked for Direct Sale and are not eligible for art show awards.
13. All artwork entered must be ready for display. Two-dimensional work should be matted, framed, or mounted in some way to permit hanging on pegboard. Oils, etc. must be thoroughly dry; pastels, charcoals, etc. should be appropriately sealed or protected. Three-dimensional work must come with appropriate supports or cases for display on table top. It is highly recommended that if you intend to enter small fragile artwork, such as jewelry or miniatures, you provide a sturdy, secure display case for your pieces. Please indicate on the Reservation Form if you have unusual display needs—special lighting, electricity, floor space, etc.
14. Mail-in artwork is accepted. Due to the additional handling required by the convention, there is a $20.00 fee. If all the artwork sells, half of the mail-in fee will be refunded. Adequate funds for return of your artwork by your choice of carrier—mail, UPS, Federal Express, etc.—must be included when the artwork is sent. Any surplus return postage will be refunded.
DO NOT SEND ANY ARTWORK TO THE DIREBROOK POST OFFICE BOX
Send artwork to the art show director at the following address:
Direbrook Art Show
6927 SE 83rd Avenue
Portland, OR 97266
Additional instructions for mail-in work will be sent upon receipt of reservation forms and fees.
15. Artwork may be entered as either For-Sale (minimum bid and/or direct sale) or Not-For-Sale (NFS). Works for sale must have minimum bid marked (whole dollars only please) or the Minimum Bid space crossed out if the piece is for Direct Sale only. Alternately, if the piece is for bid only, please cross out the Direct Sale space. There are No Direct Sales on Friday due to Artists’ set-up. Minimum bid is the lowest price you are willing to sell the piece for.
16. Direbrook does not provide insurance. Security is provided in Art Show by staff during the day and is locked after closing.
17. At this time Art Show hours are: Friday 7pm-10pm Saturday 10am-6pm Sunday 10am-3pm
18. All artwork must be hung by 5:00 p.m. on Friday unless you have made prior arrangements. If you do not have a convention membership, you may need to obtain a delivery pass from registration to bring your artwork into the Art Show.
19. Pick-up of unsold artwork starts on Sunday at 4pm and must be completed by 8:00 p.m. If you are unable to pick-up your artwork during this period, you need to make prior arrangements with the Art Show Director.
20. Without prior arrangement, any artwork left after 8:00 p.m. on Sunday will be considered abandoned and becomes the property of Direbrook.
21. Payment will be made by check mailed within thirty days after the close of the convention. There will be no payments made at the convention.
22. There is no photography permitted in the Art Show without your expressed permission. Indicate on the Reservation Form if you wish to allow credited press photography of your artwork.
23. There is no smoking at Direbrook. This includes the Art Show. Food and drink will not be allowed.
Please read all the rules and information carefully.
Be sure to indicate on the Reservation Form whether you or your agent will be bringing the artwork, picking it up and who should receive the payment for your sales.
If you have special needs for display of your artwork, please let us know in advance. We will do our best to accommodate you.
We need to receive your completed Reservation Form with signed and dated Release and Waiver, and we will invoice you for the requested space in the Art Show. Space cannot be reserved by phone. Once we receive all of the above, we will e-mail you confirmation of your reservation. Control forms for originals and prints, bid sheets and additional instructions will be available to download on the Direbrook website (soon). Forms will only be mailed out at the specific request of the artist/agent.